JD Edwards Address Book Purging: FAQs
Inspired by the recent article by Jeanne Robbins, published in JDEtips Knowledge Express, we've answered some common questions around Address Book purging.
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Introducing Purge-it Release 5.3
With the latest release of Purge-it we've focused on giving JD Edwards users more insight, more control and better archiving results
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JD Edwards E1 Upgrade SIG presentation
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Handling big data with Purge-it
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The year in review
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How do you manage JD Edwards data without JD Edwards?
As your JD Edwards system is retired you may start to lose JD Edwards skills and knowledge. Find out how to address this challenge.
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Data Management for your JD Edwards Data
Is your organization thinking about the subject of data retention for your JD Edwards system? In this article we explore key discussion points around developing a meaningful Data Retention Policy.
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What is Data Archiving?
Find out how Data Archiving and Data Purging fit into Data Lifecycle Management
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How to delete JD Edwards data that has passed its retention date and not just archive it
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How to measure the success of Data Archiving (Part 3)
In the final part of this 3 part series of blog articles 'measuring the success of data archiving', we look at two more customer examples
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How to measure the success of Data Archiving (Part 2)
In part 2 of 'measuring the success of data archiving', we look at real customer examples
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How to measure the success of Data Archiving (Part 1)
Can you measure the impact of data archiving? How do you demonstrate ROI? We address these questions and others in this JD Edwards article
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What is Oracle Validated Integration (OVI)?
Find out how Klik IT achieving Oracle Validated Integration with JD Edwards EnterpriseOne Expertise for its integration of Purge-it can help you and your organization
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Purge-it Version 5.2 FAQs
Explore some of the most frequently asked questions relating to the latest release of the JD Edwards data archiving solution, Purge-it
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Is Purge-it easy to use for E1 data archiving?
Purge-it customers tell us one of the key drivers for choosing the data archiving solution is its usability. In this blog post we look at the main factors that make Purge-it easy to use.
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What is Purge-it?
Find out all about Purge-it. How it works, who it's for and what it offers JD Edwards users
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Get a JD Edwards data healthcheck
In this blog post we look at how the JD Edwards data archiving solution Purge-it! gives your JD Edwards system a health check.
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30 features of Data Archiving with Purge-it
Discover the top 30 features of data archiving with Purge-it that make it a truly easy product to implement.
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What is JD Edwards Archiving as a Service?
You're no doubt familiar with the as a Service model. Discover the business benefits of opting for Archiving as a Service for your JD Edwards E1 data archiving needs in this blog post.
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8 reasons to automate your JD Edwards archiving
Checkout this second blog post on archive automation. We zoom in on the 8 top reasons to automate your JD Edwards archiving.
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What is archive automation for JD Edwards?
Find out how human intervention in the routine task of archiving JD Edwards data can be greatly reduced. We’re talking about archive automation. It can help achieve remarkable ongoing efficiencies.
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What is meant by an integrated JD Edwards archiving solution?
What's the difference between an external and an internal archiving product when it comes to JD Edwards archiving? Read our short blog post as we summarize the differences.
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Why is JD Edwards running slow?
Deteriorating system performance negatively impacts many job functions across an organization. Find out why you system is slow. Discover how to speed up your JD Edwards system and enhance the user experience.
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Find out which version of Purge-it your organization is running
Make sure your organization is maximizing its use of the archiving solution Purge-it Find out which software version you have. Discover the latest product enhancements and new Purge-it features and functionality.
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How Klik IT started 25 years ago...and what's next?
As Klik IT celebrates 25 years in business in 2023, we took some time out to chat to CEO, Terry Clarke.
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Find a JD Edwards archiving solution that works for your business. Ask these 5 questions.
Is your organization looking for a 3rd party archiving solution?
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Data Retention & Security
Data Retention and Security is a hot topic and a vast subject.
In this Blog post we look at Data Retention and Security from the perspective of organizations running JD Edwards. We cover the key considerations as we see them and provide links to industry articles and information for a broader view of the subject.
Read more >JD Edwards Address Book Purging: FAQs
Purging the JD Edwards EnterpriseOne Address Book can be more complex than it first appears. Address Number (AN8) is used throughout JD Edwards, which means Address Book records shouldn’t be removed without considering the associated data.
A recent article by JD Edwards Consultant Jeanne Robbins, published in JDEtips Knowledge Express, explores this challenge in detail and shares practical experience of using Purge-it to make the process more manageable.
Inspired by the questions raised in the article, we've answered common questions around Address Book purging, archiving and recovery below.
Frequently Asked Questions
1. Why is purging the JD Edwards Address Book so complicated?
The JD Edwards Address Book is closely connected to data throughout EnterpriseOne. The Address Number (AN8) links Address Book records to associated Address Book information and is used across master, transactional, ledger, balance, batch, purge and historical tables. The article notes that AN8 occurs in more than 1,000 tables.
This means organizations should consider the related data before removing an Address Book record. Deleting Address Book records first can result in data integrity problems and missing Address Number errors.
2. How do you decide which JD Edwards Address Book records are ready to purge?
There isn't a single rule that applies to every organization. The article recommends establishing clear purge criteria and considering your organization's own data retention requirements. Criteria might include Search Type, Category Codes, transactional activity or combinations of criteria.
For customers, relevant information might include the last invoice and receipt dates.
For suppliers, the last voucher and payment dates can be considered.
3. Why can't I simply purge F0101 in JD Edwards?
The Address Book table, F0101, doesn’t exist in isolation. The standard EnterpriseOne Address Book purge checks other tables for the Address Number before allowing the Address Book record to be purged. If the Address Number still exists in one of those tables, the record will not be purged.
The wider issue is therefore not just removing F0101 records. Related master, transactional and historical data needs to be addressed as part of the overall purge process.
4. Should JD Edwards data be archived or permanently removed?
That decision should form part of your organization's data lifecycle and retention strategy. Some data may be suitable for permanent removal, while other historical data might no longer need to be retained in the production environment, but it may still need to be accessible.
Purge-it supports both approaches, allowing data to be archived or removed completely according to the organization's requirements.
5. What happens if we need data after it has been purged?
With the traditional approach described by Jeanne Robbins, recovery can require locating backup copies of tables and manually restoring the Address Book data and associated transactions.
With Purge-it, previously purged data can be recovered through the Purge-it Enhanced Dashboard. In the author's experience, this reduced recovery from hours to minutes.
6. How does Purge-it make JD Edwards Address Book purging easier?
The article describes a Purge-it Custom Extension Pack specifically for the Address Book. The Purge-it process checks related tables before the Address Book is purged and enables associated Address Book tables to be included within the purge process. Examples given include Who's Who, Contacts, Phone and Electronic Address information.
7. How can organizations reduce the risk of purging the wrong Address Book records?
The process described in the article includes establishing clear purge criteria:
- Record counts before processing
- Validate the records and related information
- Test in a staging environment
- Run in Proof Mode
- Review errors
- Obtain approval before Final Mode.
Purge-it adds another important consideration: the ability to recover previously purged data through its Enhanced Session Dashboard.
8. Should Address Book purging be a one-off project?
Not necessarily. The article recommends treating purging as a repeatable activity rather than waiting until it becomes an enormous undertaking. It suggests working progressively through system, table name, search type or another structure appropriate to the organization, while recognizing dependencies between tables.
10. When should we start preparing records for an Address Book purge?
Address Book purging works better as a planned process than as a last-minute exercise.
The article recommends identifying candidates ahead of time so the necessary transactional purges can be completed before the Address Book records are processed.
9. What role does validation play in a JD Edwards purge?
Validation plays a significant role. The article recommends validating that records meet the agreed purge criteria and confirming that required master, transactional and historical data has been addressed.
Review Proof Mode results and errors in Production before proceeding to Final Mode.
Where to find the original JD Edwards Address Book article:
The original article, "Make Purging Your Address Book Fun Again: Using Purge-it to Save Time", was written by JD Edwards Consultant Jeanne Robbins and published in the Fall 2026 edition of JDEtips Knowledge Express.
News Snapshot...
Where to find the original JD Edwards Address Book article:
"Make Purging Your Address Book Fun Again: Using Purge-it to Save Time",
was written by JD Edwards Consultant Jeanne Robbins and published in the Fall 2026 edition of JDEtips Knowledge Express.
Using Purge-it to Save Time
By Jeanne Robbins
