What is Purge-it?

Purge-it is a data archiving solution for JD Edwards EnterpriseOne. 

The Purge-it software consists of 8 standard modules; Sales, Purchasing, Payroll/HR, Manufacturing, Accounts Receivable, Accounts Payable, General Ledger and Inventory, plus a Custom Module for all other tables. 

The Purge-it standard modules cover most of the transactional data in JD Edwards. For most clients, the standard module tables make up between 75% to 80% of the overall JDE database. 

You may have custom areas in your system that aren’t covered by the standard modules. We have the Purge-it Custom Module to address this requirement. We look at this in the next section of this article. 

The standard modules are programmed solutions that are incredibly easy to implement. You don’t need to have technical expertise to run archiving for the standard modules. 

All the standard Purge-it modules control the full archiving lifecycle, initially archiving data, and then optionally purging the data from the archive when it is no longer required. Once archived, full access to the data is maintained through the Purge-it Archive Applications.  

Each one of the standard modules has flexible data selection.  Whether you’re running Sales, Purchasing, GL, AR, AP etc. you will always have a good set of data selection options through batch versions. You can select by company, business units, document types, the list is long. 

All data is processed at a document level. This is an important part of the Purge-it functionality to note.  For example, if we look at sales, Purge-it archives Sales Orders (SO) by processing one SO at a time. It reads the SO detail and for each line, it checks all tables to ensure it is complete, does not have any open values, and is not related to something that would cause it to be held up from archiving due to related module integrity. Once the checks are complete, Purge-it moves the whole order into the archive database in one transaction boundary. Purge-it then continues to process the next order.  

Why is this functionality important? If you stop or cancel the job part way through, you never have part archived orders or tables. The entire archive process is controlled, robust, and safe.

What’s the Purge-it Custom Module used for?

The Custom Module can archive data, perform a straight purge of data, or can be used to copy data from any table you can see in JD Edwards. 

Typical use cases are EDI, Media Objects, Z Tables, Address Book, Media Objects, or any custom tables you have.  

The Purge-it Custom Module is powerful. You can set up your own archive routines with complex data selection and referential checks to other tables. 

Minimize manual intervention with Archive Automation

Customers often put the archive jobs to run in the JD Edwards scheduler to gradually chip away at the data. 

Once the jobs are on the JDE scheduler then they become self-automating.  From this point, little to no manual intervention is required. We call this archive automation. With archive automation your data continues to be regularly archived to avoid a build-up of data in the future.  It has the added benefit of freeing up resource to focus on other IT priority projects.

The best user experience possible

At Klik, we are committed to the continuous innovation of the Purge-it archiving product to maximize the user experience for JD Edwards users.

The dashboard interface makes navigating Purge-it quick and easy.  Users don’t need to log out and log in to see the status of archiving jobs, to view the exception analysis, the audit data or to access archive data.  Even the reversal functionality is accessed from within JD Edwards.

Summary

• Purge-it is a data archiving solution that’s been developed exclusively for JD Edwards systems, so everything is tailored to meet your users’ needs. 
• Data integrity is maintained during and after archiving - even if a process is cancelled mid-way or reversed – so your balances always add up. This is crucial because the data itself is all interlinked. Without the right solution you can quickly run into problems with your data. 
• Archive data is accessed through your JD Edwards production environment with Purge-it 
• Monitoring archive jobs is easy thanks to the Purge-it environment and session dashboards.  
• The Purge-it archiving solution is available for all versions of JD Edwards EnterpriseOne and World.