What is archive automation for JD Edwards?

Automating a routine JD Edwards task.  Archiving.

What is archive automation?

Archive automation consists of automating the routine task of archiving JD Edwards data.

Which JD Edwards customers can implement archive automation?

Existing Purge-it! customers and new customers can both enjoy the business benefits of automation.

Archive automation is well suited to JDE systems that are under pressure from being loaded with data.

What are the business benefits of automating JDE archiving?

When you think of archiving JDE data you might be used to a project that is tackled once every few years when data volumes reach a point where your JDE system is slowing down significantly and the user experience is being negatively impacted.

In contrast to this,  archive automation works by archiving small amounts of your JDE data every day.  Further on in this blog post, we'll look at how this leads to data being removed from the ERP system at a faster rate than it’s added.  On top of this, the need for manual intervention by IT is removed.

10 benefits of archive automation

1. No system downtime
2. Month, quarter and year end processes are unaffected
3. System maintenance is not impacted
4. Release schedule continues as planned
5. Data is removed from your JD Edwards system at a faster rate than it is added
6. Your JD Edwards system speeds up
7. Users notice reports are running faster
8. UX is greatly enhanced
9. Frees up resource and expertise
10. Health and performance of your ERP system improves noticeably.

How does archive automation work?

To automate JD Edwards archiving, Purge-it! Date Offsets are used to remove small incremental amounts of data every day.  Multiple individual archive jobs are put on the standard JD Edwards scheduler and run.  These regular scheduled jobs remove the data that has been added to your system that day plus a little more data from previous years.

Using the Purge-it! archiving software, archive jobs can be set up to remove one day of data from one year ago, one day of data from two years ago and so on.  Essentially, ten jobs can be configured to remove one day of data from one year ago up to ten years.

The Purge-it! archive jobs are individual, standalone processes for each module that can be added to the JDE scheduler.  The ‘Date Offset’ functionality within Purge-it! means the dates move with time.  Once the parameters are set then no manual intervention is required.

What are Date Offsets?

‘Date Offsets’ are dynamic dates that automatically recalculate.  The starting position of the dates can be altered according to your business requirements.  For example, end of month, end of year, fiscal period, fiscal year etc.  From your chosen point, you then offset for a specified number of days, months, years, fiscal periods etc.

Example scenario: Arc hive LLC

Fictitious company Arc hive LLC runs JD Edwards EnterpriseOne 9.2

The challenge

• Arc hive hasn’t done any archiving for ten years
• Arc hive acknowledges it needs to archive
• The company needs a safe, fast and efficient solution.

The data

The organization has acquired the data over a ten year period, the equivalent of 3650 days.

The solution

Archive automation is put in place to facilitate the ongoing removal of JDE data from the system at a faster rate than it is added.  Automation of the archiving means no manual intervention is needed.

The detail behind the solution

A daily scheduled job is set up in Purge-it! to remove only 10 days of data. Over the entire year, a total of 3650 days of JDE data is removed from the system.

Initially the fictitious company, Arc hive added 365 days of data in a year.  When we contrast these number, it’s clear that significantly more data is being removed from the system than was added at the outset.

A relatively small amount of data is removed from the system on a daily basis. Therefore, these archive jobs are fast to complete, often only minutes, non-invasive to the system users and have zero impact on system performance.

Archive automation removes JDE data from the system at a faster rate than it is added.

How do you monitor progress of the archive jobs?

Purge-it! dashboards enable fast and easy access to progress reports and charts. Purge-it! is accessed from within your JD Edwards system so you can quickly see the status of your archiving activity.

Intuitive Dashboards are a common feature across Klik IT solutions.

Purge-it! Environment Dashboards. Easy and fast access to progress reports and charts

Summary

The JD Edwards system becomes self-maintaining.

With archive automation for JD Edwards, not only is the task of archiving in hand, but also your JD Edwards system responds well to its users. Individuals can focus on value-add tasks within your organization that benefit more from human judgement, thinking and intervention.